Effective Date: April 6, 2026
This Organizer Data Agreement (“Agreement”) supplements the Terms of Service and applies to any individual or entity that creates or manages an organization on tabling.io (“Organizer”). By creating an organization, you agree to the terms below.
tabling.io collects attendee data (booth visits, timestamps, challenge completions, badges, and optionally name, email, and profile photo) on behalf of event organizers. Within the tabling.io platform, tabling.io acts as the data processor and the Organizer is solely responsible for that data.
Once attendee data leaves the tabling.io platform — through CSV export, Google Sheets sync, webhook delivery, or any other export mechanism — the Organizer becomes solely responsible for that data and its handling.
You agree to use attendee data only for purposes directly related to the event for which it was collected, such as attendance tracking, follow-up communication about the event, and internal reporting. You must not sell, rent, license, or trade attendee personal information to any third party. You must not use attendee contact information for unsolicited marketing, spam, or communications unrelated to the specific event. You must not use tabling.io as a tool for harvesting personal data for purposes beyond legitimate event engagement.
You agree to comply with all applicable data protection and privacy laws, including FERPA if you are affiliated with an educational institution and handling student records, CCPA if you are collecting data from California residents, and GDPR if you are collecting data from individuals in the European Economic Area. You must provide appropriate privacy notice to your event attendees if you use their data beyond what is displayed within tabling.io, and obtain any required consents before doing so.
If you configure webhook endpoints, you are responsible for securing those endpoints (HTTPS, authentication, access controls) and for all data received through them. If you sync attendance data to Google Sheets, you are responsible for the sharing permissions and security of that spreadsheet. If you export attendee data as CSV, you are responsible for the secure storage and handling of that file. You must not store exported attendee data longer than necessary for the stated purpose.
If you become aware of any unauthorized access to or disclosure of attendee data obtained through tabling.io, you must notify us within 72 hours at adrian@mancilla.com. You must also take reasonable steps to contain the breach and mitigate harm to affected attendees.
Organizers must not create events designed to collect attendee data under false pretenses, impersonate other organizations or institutions, use collected email addresses or names for purposes unrelated to the event, share raw attendee data with third parties without a legitimate event-related reason, or attempt to re-identify anonymous attendees using exported data in combination with external data sources.
tabling.io reserves the right to audit an Organizer’s use of the platform if we have reason to believe these terms are being violated, suspend or revoke an Organizer’s access to export features, integrations, or the platform entirely if a violation is found, and delete an Organizer’s account and associated data for repeated or severe violations.
We will make reasonable efforts to notify you before taking action, except where immediate action is necessary to protect attendee data or platform integrity.
You agree to indemnify and hold harmless tabling.io and its operators from any claims, damages, losses, liabilities, or expenses (including reasonable legal fees) arising from your handling of attendee data obtained through tabling.io, your failure to comply with applicable data protection laws, any data breach involving attendee data in your possession or under your control, and claims brought by attendees related to your use of their data.
tabling.io is not liable for how Organizers use attendee data after it has been exported from the platform, data sent to Organizer-configured webhook endpoints, the security of Organizer-connected Google Sheets or other third-party services, or decisions made by Organizers based on analytics or data provided by the platform.
This Agreement remains in effect for as long as you maintain an organization on tabling.io. Your obligations regarding attendee data survive termination — you remain responsible for any exported attendee data in your possession for as long as you retain it, even after your tabling.io account is deleted.
Questions about this Agreement? Contact us at:
adrian@mancilla.com
https://tabling.io
This Agreement is governed by the laws of the State of Arizona and is subject to the dispute resolution provisions in our Terms of Service.